A professional association organises numerous meetings. However, there are two types: one-off meetings and those that repeat periodically, known as recurring meetings. This is the case, for example, with meetings of the Board of Directors, the Executive Committee or working groups.By definition, recurring meetings generally involve the same participants, take place in the same venues and follow identical parameters. Only the dates, and sometimes the times, vary.Until now, when a Board of Directors met six times a year, it was necessary to create six separate meetings containing virtually the same information. While Organon already allows you to create a new meeting by duplicating the details of a previous one, this feature does not fully meet the need when you wish to plan the entire schedule from the outset.To facilitate this planning process, Organon has enhanced its Meetings module by introducing the option to create recurring meetings.Two approaches are available.The first is designed for meetings held at regular intervals. Organon automatically generates a series of meetings by setting the date of the first meeting and the interval between them (weekly, fortnightly, monthly, etc.). You then simply specify the desired number of meetings or an end date. Organon generates the list of corresponding dates, which you can still adjust if necessary.The second approach involves freely defining the dates and number of meetings when the schedule is not regular.In both cases, once the list is confirmed, the meetings are created automatically. Each meeting remains entirely independent and can be adjusted at any time: changes to participants, date, time or venue.For each meeting created, Organon also handles the sending of invitations and associated reminders. Participants thus receive, for each occurrence, the invitation, invitation reminders and attendance reminders.Furthermore, in the case of online meetings via Teams or Zoom, connection links are generated automatically and sent to each participant for every meeting in the series.This development makes it easier to structure the organisation of recurring meetings, while reducing repetitive tasks and maintaining full control over each session.

Did you know that the idea of accessing information instantly was born long before the invention of computers?It did not originate from an American tech company, but from two Belgian visionaries: Paul Otlet and Henri La Fontaine. Their ambition was immense: to gather and organise the entirety of human knowledge.To achieve this, they devised a system for the systematic indexing of publications from across the globe. Every piece of information was recorded on a card index containing the title, author, subject, and keywords. These millions of cards were then categorised using the Universal Decimal Classification, a true compass of knowledge enabling the most diverse subjects to be linked together.This project, often described as a "Paper Google", was based on a simple yet revolutionary idea: knowledge is only valuable if it can be organised and retrieved easily. Long before the Internet, Otlet and La Fontaine had understood that the challenge was not merely to produce information, but to be able to search for, link, and share it.This visionary intuition was recognised much later by the digital world. Google itself has paid tribute to Paul Otlet, who is considered by many as one of the pioneers of modern information management and, in a sense, of search engines.To this day, this monumental project is preserved at the Mundaneum (mundaneum.org) in Mons in Belgium, where it stands as a testament to this extraordinary ambition: organising the world's knowledge long before the Internet era.

Necessity indeed. In the digital era, cybersecurity has become an absolute priority. Our personal and professional lives are increasingly connected, exposing our data to constant threats: hacking, identity theft, cyber-attacks and ransomware. A simple breach can compromise our privacy, reveal sensitive information or lead to considerable financial losses. In 2024, more than 227 million items of data were stolen by malicious software.Companies in particular need to adopt good practice: strong passwords, double authentication, regular updates, daily back-ups and secure servers. With this in mind, Organica periodically asks experts to carry out intrusion attempts on its servers. To host its customers' applications, Organica has a dozen servers located in four European countries. The aim: to test the effectiveness of the anti-intrusion protection installed on the servers. The good news is that so far no intrusion attempts have been successful. So it is possible to protect yourself effectively. You just need to know how. Don't hesitate to contact us to find out more.

From January 1st, 2026, all Belgian and French organizations engaged in B2B transactions will be required to submit their invoices in digital format via the Peppol network, established by the European Union.Peppol (Pan-European Public Procurement Online) is a secure, standardized network that enables the exchange of electronic documents (such as invoices) not only between companies but also between companies and public administrations. It is designed to simplify, automate, and secure commercial exchanges by guaranteeing full interoperability among all participants.Under this regime, each organization must register with a certified Access Point to gain entry to the Peppol network. If you use Organon to issue your invoices, however, this process will be entirely managed on your behalf: Organon will produce your invoices in the Peppol format and transmit them via its Access Point to those of your clients, members, and other partners.

The COVID health crisis has disrupted our routines. Not only has it popularized video conferencing, but it has also introduced online voting. It is true that organizing a general assembly via video conference without the ability to vote didn't make much sense.However, post-health crisis, it was surprising to observe that online voting also became prevalent in face-to-face meetings! All it takes is a smartphone...Let's be clear, online voting will become widespread in the coming years: it is simple, fast, cost-effective, easily accessible via the internet, and it saves time for both organizers and voters. Moreover, it publishes results in real-time, whether anonymized or not.This explains why, for many Organon users in professional contexts, the Voting module has become a must-have. Especially considering that, unlike most software in the market, it is fully integrated into their CRM and works in conjunction with the Members, Working Groups, Meetings, and Events modules. I would like to find out more