Even today, in most professional organisations, document signing relies on a succession of manual steps. You create a Word document, you convert it to PDF, and then you send it by email for signature. In the case of a manual signature, the recipient must print the document, sign it, scan it and send it back to you. But that’s not all. Because generally, you have to follow up with the signatory or signatories, wait for the responses, save the signed documents and track the progress of the entire process. A labour-intensive and time-consuming way of working…

With Organon, everything is simplified. You create your Word document within Organon’s document management system, you define the signatories, and then the rest of the process is handled automatically, regardless of the number of signatories.

This electronic signature management is made possible thanks to the integration, within Organon, of DocuSign, the world leader in electronic signatures.

Imagine you need to have meeting minutes signed by several directors. With the Documents module, the process is very simple:

• Preparation: you define the signatories of your document and you launch the procedure. Organon then automatically converts your document into a PDF.
• Automatic dispatch: then the Documents module sends the PDF to each signatory. If a signatory does not respond within the defined timeframe, a reminder is sent to them automatically.
• Signature tracking: when a signatory validates the document, it is automatically saved in Organon before being transmitted to the next signatory. Each stage of the process can be viewed directly in Organon, allowing you to track the progress of signatures in real time.
• Finalisation: when all the signatories have validated the document, a notification is sent to the person responsible for the document. The signed document is automatically archived in the Documents module, for consultation, printing or sharing. A copy of the signed document can also be sent automatically to all signatories.

Where a manual process can easily take between 40 and 60 minutes per document, less than 5 minutes are needed with Organon for Professional Organisations!