A professional association organises numerous meetings. However, there are two types: one-off meetings and those that repeat periodically, known as recurring meetings. This is the case, for example, with meetings of the Board of Directors, the Executive Committee or working groups.

By definition, recurring meetings generally involve the same participants, take place in the same venues and follow identical parameters. Only the dates, and sometimes the times, vary.

Until now, when a Board of Directors met six times a year, it was necessary to create six separate meetings containing virtually the same information. While Organon already allows you to create a new meeting by duplicating the details of a previous one, this feature does not fully meet the need when you wish to plan the entire schedule from the outset.

To facilitate this planning process, Organon has enhanced its Meetings module by introducing the option to create recurring meetings.

Two approaches are available.

The first is designed for meetings held at regular intervals. Organon automatically generates a series of meetings by setting the date of the first meeting and the interval between them (weekly, fortnightly, monthly, etc.). You then simply specify the desired number of meetings or an end date. Organon generates the list of corresponding dates, which you can still adjust if necessary.

The second approach involves freely defining the dates and number of meetings when the schedule is not regular.

In both cases, once the list is confirmed, the meetings are created automatically. Each meeting remains entirely independent and can be adjusted at any time: changes to participants, date, time or venue.

For each meeting created, Organon also handles the sending of invitations and associated reminders. Participants thus receive, for each occurrence, the invitation, invitation reminders and attendance reminders.

Furthermore, in the case of online meetings via Teams or Zoom, connection links are generated automatically and sent to each participant for every meeting in the series.

This development makes it easier to structure the organisation of recurring meetings, while reducing repetitive tasks and maintaining full control over each session.